Council on Occupational Education

CONDITIONS CHECK SHEET

Generic Version – 2016 Edition

(Revised: July 8, 2016)

 

 CONDITIONS

YES

NO

N/A

   1.    The institution demonstrates that it satisfies each of the eligibility requirements to become a Candidate for Accreditation. (See Handbook of Accreditation)

XX

 

 

 

   2.    The institution conducts its affairs with acceptable standards of honesty and integrity.

XX

 

 

 

   3.    The institution meets all lawful obligations imposed by state and federal agencies.

XX

 

 

   4.    The institution has notified the Commission of any individual affiliated with the institution who has been debarred by a government agency or another accrediting agency or was an owner, an administrator, or a governing-board member of a COE-affiliated institution that was denied accreditation, was dropped from accreditation, or closed without providing a teach-out or refunds to currently enrolled students.

 

 

XX

   5.    The institution occupies its own physical facilities and is not co-located with another institution.

XX

 

 

   6.    The institution maintains a permanent accreditation file which contains items set forth in the Commission conditions. (See Handbook of Accreditation)

XX

 

 

Non-Public Institutions Only

   7.    (If required to operate) The institution has an original current license for the main campus and each branch and/or extension.

 

 

XX

Item 8: This item is to be completed by Visiting Teams during accreditation visits.

Non-Public Institutions Only

   8.   List ID numbers and expiration dates of licenses for all campuses:

   9.    The on-site administrator or other full-time employee at the main campus attended required workshop(s) within six to eighteen months prior to hosting the accreditation visiting team. (See Handbook of Accreditation)

XX

 

 

10.    For initial accreditation or reaffirmation of accreditation, the institution has placed a notice in the appropriate newspaper(s) and/or media services no more than sixty (60) days prior to hosting the accreditation visit stating that it is applying for initial accreditation or reaffirmation of accreditation with the Commission of COE in compliance with Commission criteria.

XX

 

 

Item 11: This item is to be completed by Visiting Teams during accreditation visits.

 

11.    Date notice was published, broadcast, or televised:

 

12.    The institution has submitted an evaluation of standards form from one of its occupational advisory committees prior to hosting an accreditation visiting team.

XX

 

 

13.    The institution has informed the Commission of all planned and unplanned substantive changes.

XX

 

 

14.    Innovative or experimental programs operated at variance with the standards have received Commission concurrence prior to implementation.

XX

15.    Documents the institution has filed with the Commission accurately represent the status of the institution. (NOTE: If this statement is checked “NO”, documentation which demonstrates the institution’s misrepresentation must be submitted with the team report.)

XX

 

 

Accredited Institutions Only

16.    The institution’s use of the accreditation seal is in compliance with Commission conditions. (See Handbook of Accreditation)

XX

 

 

17.    The institution adheres to the Commission’s condition on the monitoring of institutional growth and has notified the Commission of increases in total Full-Time Equivalent (FTE) that equal or exceed 25% of the established baseline, and for non-public institutions, increases in gross revenue of 100% or more from the previous year have been reported to the Commission.

XX

 

 

18.    All student recruitment activities used by the institution are truthful and avoid any false or misleading impressions of the institution, its programs and services, or employment, and are in compliance with Commission conditions. (See Handbook of Accreditation)

XX

 

 

 


      CONDITIONS CHECK SHEET: Generic Version - 2016 Edition

      Page 2

 

CONDITIONS (continued)

YES

NO

N/A

19.    All media used by the institution for advertising purposes are truthful and presented with dignity to avoid any false or misleading impressions of the institution, its programs and services, or employment, and are in compliance with Commission conditions. (See Handbook of Accreditation)

XX

 

 

20.    A catalog and/or other official publications, which are published in hard copy or provided online, provide information specified in the Handbook of Accreditation, and are readily available to students, prospective students, and other members of the interested public.

XX

 

 

21.    If the institution employed a consultant for the purpose of assisting in the accreditation process, it submitted a copy of the consultant’s resume within 7 days after employment was secured.

 

 

XX

22.    If the institution participates in Title IV Financial Aid programs, it does not contract more than 25 percent of the instruction of one or more of its programs with an external agency, corporation, institution, or individual.

XX

 

 

23.    There is a clear indication that the faculty and staff were primarily responsible for the preparation, editing, and revision of documents required in the accreditation process.

XX

 

 

24.    The institution’s accreditation liaison officer is a permanent staff member located at the main campus.

XX

 

 

Status with Other Agencies: A “YES” response for statements #25-30 signifies that the institution is in compliance with the Commission’s Conditions.

   1.    The institution is not the subject of an interim action by a state or federal agency potentially leading to the suspension, revocation, or termination of the institution’s legal authority to provide postsecondary education.

XX

 

 

   2.    The institution has not had its state license suspended, revoked, or terminated, even if the required due process procedures have not been completed.

XX

 

 

   3.    The institution has not voluntarily withdrawn its candidacy or accreditation while not in good standing from a nationally recognized accrediting agency.

XX

 

 

   4.    The institution has not had its candidacy or accreditation withdrawn or been placed on public probation by a nationally recognized accrediting agency.

XX

 

 

   5.    The institution is not the subject of an interim action by another accrediting agency potentially leading to the suspension, revocation, or withdrawal of candidacy or accreditation.

XX

 

 

   6.    The institution has not been notified of the loss of any agency’s accreditation even if the due process procedures have not been completed.

XX

 

 

   7.    If the institution is presently accredited by another nationally recognized accrediting agency, it describes itself in identical terms to each agency with regard to identity (i.e., main campus, branch campus, branch campus to main campus relationship), mission, governance, programs, degrees, diplomas, certificates, personnel, finances, and constituents.

XX

 

 

   8.    If the institution is seeking dual accreditation, the reasons for wanting dual accreditation have been submitted to each accrediting agency and to the Secretary of the U.S. Department of Education, and the institution has also designated which agency’s accreditation is to be utilized in determining the institution’s eligibility for program participation under the Higher Education Act.

 

 

XX

Campuses other than the Main Campus: General

YES

NO

N/A

   1.    Branch or extension ownership is the same (same entity, proprietorship or partnership, or the same corporation) as the main campus.

 

 

XX

   2.    Branch or extension names that have been expanded from the name of the main campus to clearly identify different locations or specific programs have been approved by the Commission.

 

 

XX

   3.    Non-main campus locations that operate under the supervision of a full-time, on-site, local administrator who reports to the chief administrative officer of the main campus are properly identified as branch campuses with the Council.

 

 

XX

Campuses other than the Main Campus: Branch Campuses

YES

NO

N/A

   1.    The complete name of the main campus is identified in all publications and advertisements when referring to a branch campus, extension campus, or instructional service center.

 

 

XX

   2.    Duplicate records on personnel, financial matters, student attendance, and educational progress for branches, extensions, extended classrooms, instructional service centers, and/or auxiliary instructional sites are kept at the main campus. (NOTE: Institutions capable of maintaining and accessing records electronically may keep all records previously mentioned at the main campus.)

 

 

XX

      CONDITIONS CHECK SHEET: Generic Version - 2016 Edition      

      Page 3

 

Campuses other than the Main Campus: Branch Campuses (continued)

YES

NO

N/A

   3.    The on-site branch administrator reports to the on-site chief administrator at the main campus.

 

 

XX

   4.    Programs offered at branches are described in the main campus catalog or branch supplement.

 

 

XX

   5.    Programs offered at the branch that are not offered at the main campus are described in the main campus catalog.

 

 

XX

Campuses other than the Main Campus: Extension Campuses

YES

NO

N/A

 

   1.    All extensions are located within a 50-mile radius of the main campus.

 

 

XX

 

   2.    All extension programs are included in the main campus catalog.

 

 

XX

Campuses other than the Main Campus: Extended Classrooms

YES

NO

N/A

 

   1.    All extended classrooms are located within two miles of a main or branch campus.

 

 

XX

 

   2.    All extended classrooms are supervised by the administration of the main or branch campus.

 

 

XX

Campuses other than the Main Campus: Instructional Service Centers

YES

NO

N/A

   1.    Program instruction at all instructional service centers is under the direct control of the main campus and located within the geographic service area designated by the governing board of the institution.

 

 

XX

 

   2.    All instructional service center offerings are approved by the Commission.

 

 

XX

   3.    Appropriate student services are available on-site at the instructional service center and the full range of services is made accessible to participating students at the main campus.

 

 

XX

   4.    All instructional service centers are a joint venture between the institution and an employer or another educational agency.

 

 

XX

   5.    The complete name of the main campus is identified in all publications and advertisements when referring to an instructional service center.

 

 

XX

Campuses other than the Main Campus: Additional Space

YES

NO

N/A

   1.    Additional space acquired for instructional or administrative purposes is located within one quarter of a mile from a main campus or branch campus.

 

 

XX

 

 

REQUIREMENT FOR CLOCK/CREDIT HOUR CONVERSION FOR FEDERAL STUDENT FINANCIAL AID

 

Institutions that are required to convert their programs to Federal Credit Hours for the processing of Federal Financial Aid programs must undergo a review of a sampling of the course prep hours included in a sampling of the total number of programs covered under the conversion. Indication of compliance with this requirement is made by visiting teams under Standard 2 – Educational Programs for each program chosen as part of the sample.

 

N/A

 

 

Self Study Exhibits