Client use and retaining title.The client shall be responsible for using the goods as intended for self-employment. The client shall be responsible for establishing and maintaining proper on-site controls and security for inventory, occupational tools and equipment, and cash on hand. Inventory is sold as intended, but the client shall not sell, lend, dispose of, give away, or borrow against other goods needed for self-employment. The client shall inform the counselor right away if the client no longer needs the goods for self-employment. Occupational tools and equipment, tool sets, and inventory on hand/in stock shall (per § 51.5-126 of the Code of Virginia and OMB Circular A-87 revised August 29, 1997) remain DARS state property unless DRS paid less than $5,000 for the item or set (order splitting violates state purchasing laws) or the inventory is perishable (such as fresh produce). If DARS retains title, the counselor and client shall follow policy in Chapter 14.1, PURCHASING, Policy 7.
Stable employment.Stable employment and case closure is determined case-by-case. The counselor may consult the DRS supervisor, SEE Committee, or DRS SEE coordinator when determining if the employment is stable. For the typical SEE, it is usually is achieved within twelve (12) months.
Fee-based.SEE costs shall (per 2016 Federal Regulation 34 CFR § 361.54 (b)) be subject to client financial participation policy and Client Financial Statement (RS-13 form) results (see Chapter
14.3, FINANCIAL, Policy 1). DRS shall not (see Policy 3 of this chapter) be the primary funder of the SEE costs, including clients exempt from consumer financial participation and regardless of the Client Financial Statement (RS-13 form) results.
Encumbering funds.DRS staff shall not issue authorizations directly to the client for self-employment or SEE costs. Consult the DRS SEE coordinator regarding exceptions on a case-by-case basis. The client cannot financially obligate DARS funds; the counselor (per 2016 Federal Regulation 34 CFR § 361.50 (e)) encumbers DARS funds with a written authorization to the service provider (see Chapter 14.1, PURCHASING, Policy 1).
Lowest cost. For policies on lowest cost, add-ons, and upgrades, see Chapter 14.1, PURCHASING, Policy 6.
Repair. See Chapter 8.08, REPAIRS, Policy 1.
Client debts. For policy on client or business loan interest payments, consumer debts, liens, judgments, fines, court costs, and similar expenses, see Chapter 14.1, PURCHASING, Policy 8.
Determine client financial participation for IPE cost: Client percentage (from Line 12 of RS-13 form) Times annual IPE cost (non-SEE and SEE services) Equals client financial participation amount. However, this amount cannot exceed the dollar maximum (from Line 11 of RS-13 form).
Fund non-SEE services, such as physical restoration, etc.: DRS maximum allowances Subtract comparable benefits Subtract client financial participation amount Equals DRS funding for non-SEE services.
Fund less than half the SEE cost: Annual SEE cost Subtract remaining client financial participation amount. If this funds the SEE, then DRS SEE authorization is $0. However, if there is a remaining SEE cost, DRS SEE authorization must be less than half the Annual SEE cost.
Links to the Code of Federal Regulations (CFR) are currently unavailable while we await federal changes to the vocational rehabilitation program. Upon promulgation of the final regulations the links will be updated and activated.